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Careers

Volunteer and Events Coordinator

Primary Functions:

1)  Establish an annual Fundraising/Community Engagement event plan/schedule by November 30 of each year for the  following year; this may include both “in-person” and “virtual” events

  • Annual events should include, at a minimum, the annual Volunteer Appreciation Event

  • Plan and Execute a minimum of 6 Lutherwood Society Events each year

2)  Plan and Execute Volunteer Service Events, including but not limited to: Corporate days of service (e.g. Eli Lilly); Church group days of service (e.g. God’s Work, Our Hands, individual church groups); and United Way days of service

  • Coordinate scheduling with service group liaisons and LCFS staff (i.e. maintenance team, LCFS Executive Director and/or Spiritual Life Leader)

  • Ensure all supplies needed for the volunteer event are secured prior to the event

  • Set up, arrange, and manage all aspects of the event on the day of each event

  • Complete event follow-up & reporting

3)  Plan & execute all functions and aspects of Fundraising/Community Engagement Events to include:

  •  Assist with the design and creation of invitations

  • Produce mailing lists from eTapestry & complete all mailing tasks

  • Use eTapestry to record event attendance/sponsorship on attendees and/or donor records

  • Plan & Coordinate with outside vendors & organizations

  • Solicit sponsorships from outside vendors & organizations

  • Set up, arrange, and manage all aspects of the event on the day of each event

  • Complete event follow-up & reporting and maintain event materials

  • Provide event photos and information for social media posts in accordance with the LCFS/Foundation social media strategy

4)  Support the LCFS marketing plan to include the use of photos and video to tell the story of LCFS programs and services

  • Ensure photos are taken at all special events/community events and uploaded to the LCFS file server for use by the development team

  • Implement approaches and activities to share the LCFS story in the community using photos and text communication tools

5)  Update information in the volunteer database as needed; tasks may include, but are not limited to the following:

  • Ensure all event opportunities and volunteer service data is entered into the database

  • Provide training and support to event volunteers regarding the use of the database

6)  Design and implement volunteer recruiting activities as needed to ensure that programs and event have adequate volunteer support

7)  Establish and maintain relationships with community organizations that promote cross-entity collaboration and the sharing of ideas

8)  Serve as back-up for donor data entry into eTapestry, including but not limited to donor gift and acknowledgement letters

9)  Provide administrative support & assist with LCFS & Foundation programs/activities, as requested

10)  Other duties as assigned

Skills & Experience:

  • Excellent organization & communication skills; must be a self-starter

  • Demonstrated proficiency with Microsoft Word, Excel & Outlook; experience in eTapestry helpful

  • Understanding of databases

  • Ability to maintain confidentiality of information

  • Previous event coordination experienced preferred

Qualifications: 

  • Associates Degree or  Bachelor’s Degree Preferred

  • Valid Indiana Driver’s License

Must possess the following characteristics:

  • Ability to forge mutually respectful partnership with persons & families served to help clients gain skills & confidence

  • Focuses on strengths of client/family

  • Conviction about the capacity of persons to grow & change

  • Ability to work in a team setting & independently

  • Able to maintain appropriate boundaries & set limits in working with clients

  • Must be able to recognize & effectively respond to cultural differences of clients

  • Able to maintain confidentially of donor records

  • Interest in philanthropy

Working Environment:

·         Able to work hours needed to accomplish assigned tasks, to include evenings, weekends, & holidays

  • PNC
    PNC

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  • Noyes Foundation
    Noyes Foundation

    Noyes Foundation Logo

  • UWCI
    UWCI

    United Way of Central Indiana

  • Clowes Foundation Logo
    Clowes Foundation Logo
  • Philadelphia Insurance
    Philadelphia Insurance

    Philadelphia Insurance Logo

  • MJ Insurance Logo
    MJ Insurance Logo
  • Community Health Network Logo
    Community Health Network Logo
  • Milestone Logo
    Milestone Logo
  • Foundation For LCFS logo (Refreshed)
    Foundation For LCFS logo (Refreshed)
  • Ascent 121 Logo
    Ascent 121 Logo

    Ascent 121 Logo 5-5-21

  • TWG Logo 5-5-21
    TWG Logo 5-5-21

    TWG logo 5-5-21

  • Blue & Co Logo 5-11-21
    Blue & Co Logo 5-11-21

    Blue & Co Logo 5-11-21

  • Lilly Endowment Logo - 5-15-21
    Lilly Endowment Logo - 5-15-21

    Lilly Endowment Logo - 5-15-21

  • Fredericks Contractors logo 5-19-21
    Fredericks Contractors logo 5-19-21

    Fredericks Contractors logo 5-19-21

  • Ascend Indiana Logo
    Ascend Indiana Logo

    Ascend Indiana Logo

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