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Careers

Proposal Administrator

Primary Functions:

1) Research external funding sources, i.e., federal, state, and local government contracts for program funding, as well as private program funding from foundations, corporations, endowments, and similar organizations

2) Create, develop, assemble, and write new and renewal grant & government contract proposals to support current and future programs and services

  • Collaborate with the Director of Operations and determine existing and new Program needs
  • Compose proposals in their entirety, including preparing grant budgets and justifications based on program aims.
  • Follow up on proposals sent and received
  • Prepare & compile all components of each grant submission & ensure that the proposal/ grant is formatted, organized & submitted in accordance with granting agency requirements

3) Initiate, write, and publish the submission of financial and program reports to funders

  • Create & maintain a master calendar to track deadlines
  • Communicate & track metrics for ongoing compliance required
  • Retrieve spending details and create financial reports necessary
  • Write & submit reports and special reports/analyses to funders prior to due dates

4) Create and submit billings to draw down contracts

  • Obtain required materials needed for contract billings
  • Fulfill all conditions required by funder
  • Track & report usage and remaining amounts
  • Provide billings to accounting department for financial reporting

5) Provide administrative and progress reports to management and development department

  • Track all proposals written (accepted and denied) & keep detailed records

6) File all grantor materials electronically on LCFS’ networks

  • Use eTapestry to keep grantor data accurate
  • Electronic information should be kept in eTapestry & on the company network
  • Grant paperwork should be filed neatly

7) Maintain all qualifications for government and private funders (sam.gov, UEI#, etc.)

8) Provide clerical & administrative support as needed

9) Other duties as assigned

Skills and Experience:

  • Excellent oral and written communication skills
  • Demonstrated ability to work with diversified teams and personnel
  • Verifiable experience in an income development position, prefer 2-5 years development experience with a strong background in grant writing, donor development and special events planning
  •  Accounting knowledge and skills
  • Proficiency in Microsoft Office applications
  • Experienced in Microsoft SharePoint
  • Demonstrated Track record in a front-line service-oriented position, involving extensive customer contact and relationship building

Qualifications:

Must possess the following characteristics:

  • Bachelor’s degree or equivalent in relevant field (i.e., Business, Accounting)
  • Able to forge mutually respectful partnership with persons and families served to help clients gain skills and confidence
  • Aptitude to quickly learn technical programmatic content and convey the information in clear and compelling writing
  • Able to identify and focus on strengths of client/family
  • Conviction about the capacity of persons to grow and change
  • Able to work in a team setting • Ability to establish clear priorities and able to work with minimal supervision
  • Ability to respond professionally, courteous, and tactful when confronted with multiple deadlines, administrative staff, clients, etc.

Working Environment:

  • Part-Time (Max of 29 hours) hourly position
  • Must be able to work evenings and weekends when necessary
  • Able to work independently with minimum supervision
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