Duties & Responsibilities:

Summary: The full-time Development Assistant is responsible for entering donor gifts & program information, producing donor acknowledgements, entering & updating donor information into eTapestry, assisting with Development Department activities, and providing administrative and program support.

Primary Functions:

1) Accurately process and enter gifts for the Foundation & Agency, as well as enter Pledge information in a timely manner

Copy all checks received and prepare bank deposits; process donation checks and/or documentation for gift entry

• Properly code all cash, credit, stock, & in-kind gifts into eTapestry database
• Copy pledge card for eTapestry; submit original and a copy to accounting department
• Produce batch reports & submit to designated staff for review
• Prepare, process, and mail donor/pledge acknowledgement and reminder letters
• File and maintain donor/gift and pledge records/payments
• Enter all future actions and reminders associated with pledges in eTapestry

2) Collect, enter, and scrub program data for grant reports o Collect and enter program data into ETO database o De-duplicate food pantry data

3)  Prepare mailing lists for LCFS appeals and newsletters

4)  Assist in personalizing the donor experience by completing donor specific tasks including but not limited to:

• Conducting donor research
• Calling and emailing donors
• Writing and sending handwritten notes/messages

5) Provide administrative support to LCFS Development, Accounting, and HR staff, including but not limited to:

• Maintain accurate constituent records in eTapestry
• Enter & track actions/notes in the donor database
• Maintain donor display board, updating as needed
• Make deposits at proper banks
• Provide general administrative support

6) Assist with planning/implementation of Development Activities and Special Events

• Assist with event planning
• Assist with soliciting and coordinating sponsorships for events
• Assist with participation registration/check-in for events
• Assist with event set-up and clean-up

7) Assist with once-a-year program give-a-way events (Thanksgiving Give-a-way, Christmas Store, etc.) to include, but not limited to communicating with referrals, collecting & organizing data, set-up, clean-up, etc.

• Communication with referral sources
• Collection & organization of client data
• Solicitation and collection of donations (monetary & in-kind) o Purchase of products used for program
• Attendance during, set-up and clean-up

8)  Main Contact for TEDD (The Emergency Diaper Dispensary)

9)  Other duties as assigned

Skills & Experience:

• Excellent organization & communication skills
• Demonstrated proficiency with Microsoft Word, Excel, & Outlook; experience in eTapestry & ETO helpful
• Data entry
• Must be detailed oriented and a critical thinker
• Must have a drive to learn
• Ability to remain engaged in work

Qualifications:

• High School diploma or equivalency required
• Must be 21 years of age or older
• Bachelor’s Degree preferred
• Valid Indiana Driver’s License

Must possess the following characteristics:

• Ability to forge mutually respectful relationships
• Capable of identifying and solving problems
• Highly motivated self-starter
• Ability to work in a team setting, as well as independently
• Able to maintain confidentially of donor & client records
• Interest in philanthropy
• Working Environment:
• Regular hours will be M-F during regular business hours
• Position requires onsite presence at LCFS Administrative Office
• Able to work hours needed to accomplish assigned tasks, to include evenings, weekends, & holidays for
• special events and other programming

The functions & tasks listed are not meant to be all encompassing or a complete list of duties, but rather a guide to go by. These are simply the main functions.